AI

Practical course

Gemini and Google Workspace AI

Use Gemini-style tools for email, documents, research notes, spreadsheets, presentations, and meeting follow-up with privacy checks.

Learning outcome

Use Gemini-style tools for email, documents, research notes, spreadsheets, presentations, and meeting follow-up with privacy checks.

Course project

Create a Google Workspace productivity kit: email drafts, document outline, spreadsheet helper prompt, slide plan, and meeting summary workflow.

Safety rule

Do not paste passwords, payment data, private IDs, customer records, or illegal requests into AI tools.

Course syllabus

Learn, do, quiz, and save proof.

Module 1

Google productivity workflows

1Gmail and Docs draftingUse AI to draft, rewrite, summarize, and polish messages and documents without losing your own judgment.Start lab

1. Learn

This lesson teaches one practical AI habit: Use AI to draft, rewrite, summarize, and polish messages and documents without losing your own judgment. You will apply it to a real document, email, slide, meeting note, or workspace task, compare the AI output with the goal, then save a reusable version only after review.

  1. 1Open Gemini or the closest approved tool for this task family.
  2. 2Paste the lab prompt, replace the bracketed parts with a real document, email, slide, meeting note, or workspace task, and answer any clarifying questions.
  3. 3Review the output for facts, missing context, privacy, risky claims, and whether it solves the original task.
  4. 4Improve one weak part, then save the prompt, final output, and review note as course evidence.

2. Study the example

Example: use Gemini to complete this task: Create one email, one document outline, and one shorter executive summary. A strong result names the goal, gives enough context, asks for a specific format, marks assumptions, and includes a human review step before use.

Job seeker use

Use this skill to build safer job-search assets: tailored resumes, LinkedIn summaries, networking messages, company research notes, ethical interview preparation, and application tracking templates.

Student use

Use this skill for study plans, summaries, practice quizzes, class notes, project outlines, and revision checklists without submitting AI work as your own when your school rules prohibit it.

3. Proof to save

Gmail and Docs prompt pack.

Copy-ready lab prompt

You are helping me complete a practical AI-for-work task.

Task: [describe your real task]
Goal: Use AI to draft, rewrite, summarize, and polish messages and documents without losing your own judgment.
Tool I may use: Gemini, Gmail, Docs, Sheets, Slides, NotebookLM
Audience: [who will read or use the output]
Constraints: keep it accurate, private-data safe, and easy to review.

First ask up to 3 clarifying questions if needed. Then create the output in a clear structure. End with assumptions, risk checks, and a final checklist before I use the result.

Tools to try

GeminiGmailDocsSheetsSlidesNotebookLM

4. Quick quiz and checklist

Choose the safest way to use customer or employer information.

  • Does the prompt include goal, context, audience, and output format?
  • Did you remove private, sensitive, payment, legal, medical, or account data?
  • Did you check facts, numbers, claims, tone, and missing assumptions?
  • Did you save the final prompt, output, and review notes as proof?

Common mistakes

  • Asking a one-line prompt with no audience, source, format, or success criteria.
  • Pasting private customer, payment, account, legal, medical, or employer-confidential information.
  • Using the AI answer without checking facts, numbers, tone, assumptions, and missing steps.

Passing answer key

A passing answer explains which tool you chose, why it fits the task, what context you gave it, how you checked the output, and what you changed before saving the final document, email, slide, meeting note, or workspace task.

Rubric

  • Clear task and audience: 25%
  • Useful prompt structure and tool choice: 25%
  • Human review, privacy, and safety checks: 25%
  • Reusable saved template or work sample: 25%
2Sheets and data questionsAsk spreadsheet questions, create formulas, explain tables, and find patterns while checking numbers.Start lab

1. Learn

This lesson teaches one practical AI habit: Ask spreadsheet questions, create formulas, explain tables, and find patterns while checking numbers. You will apply it to a real document, email, slide, meeting note, or workspace task, compare the AI output with the goal, then save a reusable version only after review.

  1. 1Open Gemini or the closest approved tool for this task family.
  2. 2Paste the lab prompt, replace the bracketed parts with a real document, email, slide, meeting note, or workspace task, and answer any clarifying questions.
  3. 3Review the output for facts, missing context, privacy, risky claims, and whether it solves the original task.
  4. 4Improve one weak part, then save the prompt, final output, and review note as course evidence.

2. Study the example

Example: use Gemini to complete this task: Create prompts for formula help, data cleanup, and summary insights. A strong result names the goal, gives enough context, asks for a specific format, marks assumptions, and includes a human review step before use.

Job seeker use

Use this skill to build safer job-search assets: tailored resumes, LinkedIn summaries, networking messages, company research notes, ethical interview preparation, and application tracking templates.

Student use

Use this skill for study plans, summaries, practice quizzes, class notes, project outlines, and revision checklists without submitting AI work as your own when your school rules prohibit it.

3. Proof to save

Sheets helper checklist.

Copy-ready lab prompt

You are helping me complete a practical AI-for-work task.

Task: [describe your real task]
Goal: Ask spreadsheet questions, create formulas, explain tables, and find patterns while checking numbers.
Tool I may use: Gemini, Gmail, Docs, Sheets, Slides, NotebookLM
Audience: [who will read or use the output]
Constraints: keep it accurate, private-data safe, and easy to review.

First ask up to 3 clarifying questions if needed. Then create the output in a clear structure. End with assumptions, risk checks, and a final checklist before I use the result.

Tools to try

GeminiGmailDocsSheetsSlidesNotebookLM

4. Quick quiz and checklist

Find the spreadsheet claim that needs manual verification.

  • Does the prompt include goal, context, audience, and output format?
  • Did you remove private, sensitive, payment, legal, medical, or account data?
  • Did you check facts, numbers, claims, tone, and missing assumptions?
  • Did you save the final prompt, output, and review notes as proof?

Common mistakes

  • Asking a one-line prompt with no audience, source, format, or success criteria.
  • Pasting private customer, payment, account, legal, medical, or employer-confidential information.
  • Using the AI answer without checking facts, numbers, tone, assumptions, and missing steps.

Passing answer key

A passing answer explains which tool you chose, why it fits the task, what context you gave it, how you checked the output, and what you changed before saving the final document, email, slide, meeting note, or workspace task.

Rubric

  • Clear task and audience: 25%
  • Useful prompt structure and tool choice: 25%
  • Human review, privacy, and safety checks: 25%
  • Reusable saved template or work sample: 25%
3Slides, Drive, Meet, and NotebookLMTurn notes and source material into presentations, meeting summaries, and study guides.Start lab

1. Learn

This lesson teaches one practical AI habit: Turn notes and source material into presentations, meeting summaries, and study guides. You will apply it to a real document, email, slide, meeting note, or workspace task, compare the AI output with the goal, then save a reusable version only after review.

  1. 1Open Gemini or the closest approved tool for this task family.
  2. 2Paste the lab prompt, replace the bracketed parts with a real document, email, slide, meeting note, or workspace task, and answer any clarifying questions.
  3. 3Review the output for facts, missing context, privacy, risky claims, and whether it solves the original task.
  4. 4Improve one weak part, then save the prompt, final output, and review note as course evidence.

2. Study the example

Example: use Gemini to complete this task: Build a meeting-to-action-items workflow and a source-based study guide. A strong result names the goal, gives enough context, asks for a specific format, marks assumptions, and includes a human review step before use.

Job seeker use

Use this skill to build safer job-search assets: tailored resumes, LinkedIn summaries, networking messages, company research notes, ethical interview preparation, and application tracking templates.

Student use

Use this skill for study plans, summaries, practice quizzes, class notes, project outlines, and revision checklists without submitting AI work as your own when your school rules prohibit it.

3. Proof to save

Workspace workflow map.

Copy-ready lab prompt

You are helping me complete a practical AI-for-work task.

Task: [describe your real task]
Goal: Turn notes and source material into presentations, meeting summaries, and study guides.
Tool I may use: Gemini, Gmail, Docs, Sheets, Slides, NotebookLM
Audience: [who will read or use the output]
Constraints: keep it accurate, private-data safe, and easy to review.

First ask up to 3 clarifying questions if needed. Then create the output in a clear structure. End with assumptions, risk checks, and a final checklist before I use the result.

Tools to try

GeminiGmailDocsSheetsSlidesNotebookLM

4. Quick quiz and checklist

Pick which task needs source-grounded notes instead of a general chat answer.

  • Does the prompt include goal, context, audience, and output format?
  • Did you remove private, sensitive, payment, legal, medical, or account data?
  • Did you check facts, numbers, claims, tone, and missing assumptions?
  • Did you save the final prompt, output, and review notes as proof?

Common mistakes

  • Asking a one-line prompt with no audience, source, format, or success criteria.
  • Pasting private customer, payment, account, legal, medical, or employer-confidential information.
  • Using the AI answer without checking facts, numbers, tone, assumptions, and missing steps.

Passing answer key

A passing answer explains which tool you chose, why it fits the task, what context you gave it, how you checked the output, and what you changed before saving the final document, email, slide, meeting note, or workspace task.

Rubric

  • Clear task and audience: 25%
  • Useful prompt structure and tool choice: 25%
  • Human review, privacy, and safety checks: 25%
  • Reusable saved template or work sample: 25%
4NotebookLM source-grounded study and researchUse source-grounded AI for notes, study guides, summaries, and questions without mixing unsupported facts.Start lab

1. Learn

This lesson teaches one practical AI habit: Use source-grounded AI for notes, study guides, summaries, and questions without mixing unsupported facts. You will apply it to a real document, email, slide, meeting note, or workspace task, compare the AI output with the goal, then save a reusable version only after review.

  1. 1Open Gemini or the closest approved tool for this task family.
  2. 2Paste the lab prompt, replace the bracketed parts with a real document, email, slide, meeting note, or workspace task, and answer any clarifying questions.
  3. 3Review the output for facts, missing context, privacy, risky claims, and whether it solves the original task.
  4. 4Improve one weak part, then save the prompt, final output, and review note as course evidence.

2. Study the example

Example: use Gemini to complete this task: Create a source-based briefing note, study guide, and question list from approved material. A strong result names the goal, gives enough context, asks for a specific format, marks assumptions, and includes a human review step before use.

Job seeker use

Use this skill to build safer job-search assets: tailored resumes, LinkedIn summaries, networking messages, company research notes, ethical interview preparation, and application tracking templates.

Student use

Use this skill for study plans, summaries, practice quizzes, class notes, project outlines, and revision checklists without submitting AI work as your own when your school rules prohibit it.

3. Proof to save

NotebookLM-style source workflow.

Copy-ready lab prompt

You are helping me complete a practical AI-for-work task.

Task: [describe your real task]
Goal: Use source-grounded AI for notes, study guides, summaries, and questions without mixing unsupported facts.
Tool I may use: Gemini, Gmail, Docs, Sheets, Slides, NotebookLM
Audience: [who will read or use the output]
Constraints: keep it accurate, private-data safe, and easy to review.

First ask up to 3 clarifying questions if needed. Then create the output in a clear structure. End with assumptions, risk checks, and a final checklist before I use the result.

Tools to try

GeminiGmailDocsSheetsSlidesNotebookLM

4. Quick quiz and checklist

Spot which answer is not supported by the source material.

  • Does the prompt include goal, context, audience, and output format?
  • Did you remove private, sensitive, payment, legal, medical, or account data?
  • Did you check facts, numbers, claims, tone, and missing assumptions?
  • Did you save the final prompt, output, and review notes as proof?

Common mistakes

  • Asking a one-line prompt with no audience, source, format, or success criteria.
  • Pasting private customer, payment, account, legal, medical, or employer-confidential information.
  • Using the AI answer without checking facts, numbers, tone, assumptions, and missing steps.

Passing answer key

A passing answer explains which tool you chose, why it fits the task, what context you gave it, how you checked the output, and what you changed before saving the final document, email, slide, meeting note, or workspace task.

Rubric

  • Clear task and audience: 25%
  • Useful prompt structure and tool choice: 25%
  • Human review, privacy, and safety checks: 25%
  • Reusable saved template or work sample: 25%
5Gmail inbox triage and calendar planningUse AI to summarize email threads, draft replies, and convert messages into calendar-ready actions.Start lab

1. Learn

This lesson teaches one practical AI habit: Use AI to summarize email threads, draft replies, and convert messages into calendar-ready actions. You will apply it to a real document, email, slide, meeting note, or workspace task, compare the AI output with the goal, then save a reusable version only after review.

  1. 1Open Gemini or the closest approved tool for this task family.
  2. 2Paste the lab prompt, replace the bracketed parts with a real document, email, slide, meeting note, or workspace task, and answer any clarifying questions.
  3. 3Review the output for facts, missing context, privacy, risky claims, and whether it solves the original task.
  4. 4Improve one weak part, then save the prompt, final output, and review note as course evidence.

2. Study the example

Example: use Gemini to complete this task: Create an inbox triage system with urgent, waiting, follow-up, and calendar categories. A strong result names the goal, gives enough context, asks for a specific format, marks assumptions, and includes a human review step before use.

Job seeker use

Use this skill to build safer job-search assets: tailored resumes, LinkedIn summaries, networking messages, company research notes, ethical interview preparation, and application tracking templates.

Student use

Use this skill for study plans, summaries, practice quizzes, class notes, project outlines, and revision checklists without submitting AI work as your own when your school rules prohibit it.

3. Proof to save

Inbox and calendar workflow.

Copy-ready lab prompt

You are helping me complete a practical AI-for-work task.

Task: [describe your real task]
Goal: Use AI to summarize email threads, draft replies, and convert messages into calendar-ready actions.
Tool I may use: Gemini, Gmail, Docs, Sheets, Slides, NotebookLM
Audience: [who will read or use the output]
Constraints: keep it accurate, private-data safe, and easy to review.

First ask up to 3 clarifying questions if needed. Then create the output in a clear structure. End with assumptions, risk checks, and a final checklist before I use the result.

Tools to try

GeminiGmailDocsSheetsSlidesNotebookLM

4. Quick quiz and checklist

Choose which email should not be auto-drafted because it needs human judgment.

  • Does the prompt include goal, context, audience, and output format?
  • Did you remove private, sensitive, payment, legal, medical, or account data?
  • Did you check facts, numbers, claims, tone, and missing assumptions?
  • Did you save the final prompt, output, and review notes as proof?

Common mistakes

  • Asking a one-line prompt with no audience, source, format, or success criteria.
  • Pasting private customer, payment, account, legal, medical, or employer-confidential information.
  • Using the AI answer without checking facts, numbers, tone, assumptions, and missing steps.

Passing answer key

A passing answer explains which tool you chose, why it fits the task, what context you gave it, how you checked the output, and what you changed before saving the final document, email, slide, meeting note, or workspace task.

Rubric

  • Clear task and audience: 25%
  • Useful prompt structure and tool choice: 25%
  • Human review, privacy, and safety checks: 25%
  • Reusable saved template or work sample: 25%
6Google Workspace capstoneConnect Gmail, Docs, Sheets, Slides, and Meet into one practical weekly workflow.Start lab

1. Learn

This lesson teaches one practical AI habit: Connect Gmail, Docs, Sheets, Slides, and Meet into one practical weekly workflow. You will apply it to a real document, email, slide, meeting note, or workspace task, compare the AI output with the goal, then save a reusable version only after review.

  1. 1Open Gemini or the closest approved tool for this task family.
  2. 2Paste the lab prompt, replace the bracketed parts with a real document, email, slide, meeting note, or workspace task, and answer any clarifying questions.
  3. 3Review the output for facts, missing context, privacy, risky claims, and whether it solves the original task.
  4. 4Improve one weak part, then save the prompt, final output, and review note as course evidence.

2. Study the example

Example: use Gemini to complete this task: Build a complete weekly report workflow from notes, spreadsheet data, slides, and action items. A strong result names the goal, gives enough context, asks for a specific format, marks assumptions, and includes a human review step before use.

Job seeker use

Use this skill to build safer job-search assets: tailored resumes, LinkedIn summaries, networking messages, company research notes, ethical interview preparation, and application tracking templates.

Student use

Use this skill for study plans, summaries, practice quizzes, class notes, project outlines, and revision checklists without submitting AI work as your own when your school rules prohibit it.

3. Proof to save

Google Workspace productivity kit.

Copy-ready lab prompt

You are helping me complete a practical AI-for-work task.

Task: [describe your real task]
Goal: Connect Gmail, Docs, Sheets, Slides, and Meet into one practical weekly workflow.
Tool I may use: Gemini, Gmail, Docs, Sheets, Slides, NotebookLM
Audience: [who will read or use the output]
Constraints: keep it accurate, private-data safe, and easy to review.

First ask up to 3 clarifying questions if needed. Then create the output in a clear structure. End with assumptions, risk checks, and a final checklist before I use the result.

Tools to try

GeminiGmailDocsSheetsSlidesNotebookLM

4. Quick quiz and checklist

Identify the missing verification step before sharing the report.

  • Does the prompt include goal, context, audience, and output format?
  • Did you remove private, sensitive, payment, legal, medical, or account data?
  • Did you check facts, numbers, claims, tone, and missing assumptions?
  • Did you save the final prompt, output, and review notes as proof?

Common mistakes

  • Asking a one-line prompt with no audience, source, format, or success criteria.
  • Pasting private customer, payment, account, legal, medical, or employer-confidential information.
  • Using the AI answer without checking facts, numbers, tone, assumptions, and missing steps.

Passing answer key

A passing answer explains which tool you chose, why it fits the task, what context you gave it, how you checked the output, and what you changed before saving the final document, email, slide, meeting note, or workspace task.

Rubric

  • Clear task and audience: 25%
  • Useful prompt structure and tool choice: 25%
  • Human review, privacy, and safety checks: 25%
  • Reusable saved template or work sample: 25%

Certificate evidence

This course contributes to your AI work portfolio.

Finish the lessons, save your prompts and outputs, then use the capstone checklist to show what AI did, what you reviewed, and where human judgment was required.

View certificate pathBack to all courses